All employers are required to report persons hired or rehired within
20 days of their first day on the payroll. This includes full-time, part-time,
temporary and rehires (persons who have been off the payroll for 180 or
more days). For employers filing magnetically or electronically, the information
is to be reported twice monthly.
The information needed
is: Employee's name, address and social security number, (the employee's
first day of work is also requested, but is not mandatory); and
the employer's name, address, and federal employer identification
number (FEIN). An employer is also asked to provide an address where
income withholding orders should be sent, if different from the
FEIN address, but this information is optional.
More information:
Background.
Effective October 1, 1997, a nationwide employer "New
Hire Registry" was created under federal welfare reform legislation.
It is used primarily to locate absent parents in order to enforce child
support orders. In Illinois, IDES has the responsibility for obtaining
the information for this registry.
Federal Law.
The Personal Responsibility and Work Opportunity Reconciliation Act (PRWORA) of 1996 requires employers to report certain information on newly-hired employees to a designated state agency (in Illinois, the Illinois Department of Employment Security). Commonly known as Welfare Reform, the
new law (HR3734) was signed into law by President Clinton on August 22,
1996. Among many other provisions, it provides for a strengthened Child
Support Enforcement Program.
State Law.
The Illinois legislature passed mirror legislation in 1997
to implement New Hire Reporting in Illinois. The Child Support Enforcement
Task Force issued its report in February 1997, and included recommendations
for state policy regarding New Hire Reporting in Illinois.
More questions?
Call 1-800-327-HIRE (4473) or email questions to the New
Hire unit.
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